Administrative Assistant
Position Purpose & Focus
The Administrative Assistant acts as the first point of contact for PEP Creative and is responsible in providing a stellar client experience through telephone and onsite interaction. Supports the office in all administrative and office tasks to ensure the office runs smoothly. Will support human resources and payroll with administrative tasks as needed.
Results
- Provide 100% stellar customer service for onsite customers.
- Seeking out and accomplishing tasks for the support of others.
- Incoming and outbound deliveries to arrive and be delivered accurately and time.
- Be a professional and polite PEP Creative brand ambassador.
Essential Duties & Responsibilities
- Answers telephones and directs the caller to the appropriate associate/department as well as handle messages as needed for employees and managers.
- Helps with Quick Orders and Pick Up’s / Returns from clients
- Maintains the daily Manager On Duty schedule for sales calls
- Responds to inquiries as needed from in person and by telephone and handles accordingly.
- Greets and directs visitors to the appropriate person or department.
- Receives, sorts and forwards incoming mail and packages
- Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
- Assists in the ordering, receiving, stocking and distribution of office supplies.
- Develops and maintains office forms and procedures and assists with administrative tasks.
- Assists with other related clerical duties such as photocopying, faxing, filing and collating.
- Inputs employee hours into payroll system for processing.
- Provides additional support on projects as needed from various departments.
- Expected to understand safety procedures and tools for the department
- Other essential duties as assigned.
Qualifications | Competencies | Success Factors
- Previous office/clerical work experience
- Proficient in MS Office Suite
Education
- High School Diploma/GED required.
- Associate’s Degree preferred.
Experience
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- 1 + years in an office/clerical environment
- 1 + years receptionist experience
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Competencies& Success Factors
- Embodies the PEP values of:
- Collaborate, Always improve, Create magic, Own it, Accountable
- Detail oriented and extremely organized
- Self-starter with great problem-solving skills
- Ability to work independently with little direction
- Maintains a positive work atmosphere for department and company
- Excellent at multi-tasking and adjusting scheduling with competing priorities
- Ability to execute projects efficiently and according to schedule
- High degree of interpersonal skills in initiating and sustaining colleague relationship
- Goal-oriented team player and dedicated team member
- Accountable for your work with a drive for results
- High level of dedication to a job well done
- Performs job functions in a safe and professional manner
Working Conditions
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to move about the inside and outside of the location to access office equipment, outside machinery, etc. The person in this position frequently communicates with employees and must be able to exchange accurate information in the sesituations. Constantly operates a computer and other office machinery, such as a computer, copy machine, etc. The employee must frequently move equipment weighing up to 50 pounds.
While performing the duties of this job, the employee is regularly required to …
| 0-24% | 25-49% | 50-74% | 75-100% | 0-24% | 25-49% | 50-74% | 75-100% | ||
|---|---|---|---|---|---|---|---|---|---|
| Lifting/Carrying | Twisting/Turning | ||||||||
| Under 10 lbs | Reach over shoulder | ||||||||
| 11-20 lbs | Reach over head | ||||||||
| 21-50 lbs | Reach outward | ||||||||
| 51-100 lbs | Climb | ||||||||
| Over 100 lbs | Crawl | ||||||||
| Kneel | |||||||||
| Pushing/Pulling | Squat | ||||||||
| Under 10 lbs | Sit | ||||||||
| 11-20 lbs | Walk-Normal Surfaces | ||||||||
| 21-50 lbs | Walk-Uneven Surfaces | ||||||||
| 51-100 lbs | Walk-Slippery Surfaces | ||||||||
| Over 100 lbs | Stand | ||||||||
| Bend | |||||||||
| Driving | |||||||||
| Automatic Trans | Other | ||||||||
| Standard Trans | Keyboard/Ten Key | ||||||||
| Fingering (fine dexterity) | |||||||||
| Handling (grasping, holding) | |||||||||
| Ascending Stairs | |||||||||
| Descending Stairs |
Position Summary Acknowledgement
