Administrative Assistant

Part Time
CA
Posted 12 months ago

Position Purpose & Focus

The Administrative Assistant acts as the first point of contact for PEP Creative and is responsible in providing a stellar client experience through telephone and onsite interaction. Supports the office in all administrative and office tasks to ensure the office runs smoothly. Will support human resources and payroll with administrative tasks as needed.

Results

  • Provide 100% stellar customer service for onsite customers.
  • Seeking out and accomplishing tasks for the support of others.
  • Incoming and outbound deliveries to arrive and be delivered accurately and time.
  • Be a professional and polite PEP Creative brand ambassador.

Essential Duties & Responsibilities

  • Answers telephones and directs the caller to the appropriate associate/department as well as handle messages as needed for employees and managers.
  • Helps with Quick Orders and Pick Up’s / Returns from clients
  • Maintains the daily Manager On Duty schedule for sales calls
  • Responds to inquiries as needed from in person and by telephone and handles accordingly.
  • Greets and directs visitors to the appropriate person or department.
  • Receives, sorts and forwards incoming mail and packages
  • Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.).
  • Assists in the ordering, receiving, stocking and distribution of office supplies.
  • Develops and maintains office forms and procedures and assists with administrative tasks.
  • Assists with other related clerical duties such as photocopying, faxing, filing and collating.
  • Inputs employee hours into payroll system for processing.
  • Provides additional support on projects as needed from various departments.
  • Expected to understand safety procedures and tools for the department
  • Other essential duties as assigned.

Qualifications | Competencies | Success Factors

  • Previous office/clerical work experience
  • Proficient in MS Office Suite

Education

  • High School Diploma/GED required.
  • Associate’s Degree preferred.

Experience

      • 1 + years in an office/clerical environment
      • 1 + years receptionist experience

Competencies& Success Factors

  • Embodies the PEP values of:
    • Collaborate, Always improve, Create magic, Own it, Accountable
  • Detail oriented and extremely organized
  • Self-starter with great problem-solving skills
  • Ability to work independently with little direction
  • Maintains a positive work atmosphere for department and company
  • Excellent at multi-tasking and adjusting scheduling with competing priorities
  • Ability to execute projects efficiently and according to schedule
  • High degree of interpersonal skills in initiating and sustaining colleague relationship
  • Goal-oriented team player and dedicated team member
  • Accountable for your work with a drive for results
  • High level of dedication to a job well done
  • Performs job functions in a safe and professional manner

Working Conditions

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to move about the inside and outside of the location to access office equipment, outside machinery, etc. The person in this position frequently communicates with employees and must be able to exchange accurate information in the sesituations. Constantly operates a computer and other office machinery, such as a computer, copy machine, etc. The employee must frequently move equipment weighing up to 50 pounds.

While performing the duties of this job, the employee is regularly required to …

0-24% 25-49% 50-74% 75-100% 0-24% 25-49% 50-74% 75-100%
Lifting/Carrying Twisting/Turning
Under 10 lbs Reach over shoulder
11-20 lbs Reach over head
21-50 lbs Reach outward
51-100 lbs Climb
Over 100 lbs Crawl
Kneel
Pushing/Pulling Squat
Under 10 lbs Sit
11-20 lbs Walk-Normal Surfaces
21-50 lbs Walk-Uneven Surfaces
51-100 lbs Walk-Slippery Surfaces
Over 100 lbs Stand
Bend
Driving
Automatic Trans Other
Standard Trans Keyboard/Ten Key
Fingering (fine dexterity)
Handling (grasping, holding)
Ascending Stairs
Descending Stairs

Position Summary Acknowledgement

I have received, reviewed and fully understand this position summary. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described. The list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary. The work environment characteristics and physical requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

BEGIN THE APPLICATION PROCESS

DOWNLOAD APPLICATION

  • Accepted file types: pdf, Max. file size: 30 MB.
  • This field is for validation purposes and should be left unchanged.

Apply Online

A valid phone number is required.
A valid email address is required.