Event Producer

Full Time
Posted 3 years ago

Position Purpose & Focus

Event Producer is responsible for providing the final presentation of all PEP Creative client events.  Execute all details of client events by ensuring all specifics are communicated throughout different PEP Creative teams, sub contractors, venue staff and vendors involved. Ensures onsite implementation of event meets client and PEP Creative standards.  Manages the event after the Sales team turns them over and takes control of all aspects of the event, including: labor decisions, proposal maintenance and changes, PO’s within PEP, ordering items, production schedules, timelines, client interaction, venue interaction, walk-throughs and client meetings, deposit requests, final invoicing to clients, etc.


  • Strong logistic / implementation skills
  • Excellent customer communication skills
  • Knowledge of special events industry

Essential Duties & Responsibilities

  • Manages all aspects of event files from pre-event exposure to on-site presence.
  • Coordinates with Sales, additional PEP departments, as well as clients to ensure consistent high-level service throughout pre-event, event and post event.
  • Proactively engages with internal and external stakeholders to coordinate, communicate and optimize the impact of event activities.
  • Responsible for preparation and management of all event documentation.
  • Oversees day of event setup and logistics and assist, if needed.
  • Ensures proper execution and operation of client events through completion.
  • Maximizes revenue opportunities by up-selling and offering enhancements to create outstanding events.
  • Delivers events on time, within budget, and ensures excellent customer service.

Qualifications | Competencies | Success Factors


  • High School Diploma/GED required.
  • Bachelor’s Degree preferred.


  • Strong logistic / implementation skills
  • Excellent customer communication skills
  • Knowledge of special events industry

Competencies& Success Factors

  • Embodies the PEP values of:
    • Collaborate, Always improve, Create magic, Own it, Accountable
  • Detail oriented and extremely organized
  • Self-starter with great problem-solving skills
  • Ability to work independently with little direction
  • Maintains a positive work atmosphere for department and company
  • Excellent at multi-tasking and adjusting scheduling with competing priorities
  • Ability to execute projects efficiently and according to schedule
  • High degree of interpersonal skills in initiating and sustaining colleague relationship
  • Goal-oriented team player and dedicated team member
  • Accountable for your work with a drive for results
  • High level of dedication to a job well done
  • Performs job functions in a safe and professional manner

Working Conditions

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee is frequently required to move about the inside and outside of the location to access office equipment, outside machinery, etc. The person in this position frequently communicates with employees and must be able to exchange accurate information in the sesituations. Constantly operates a computer and other office machinery, such as a computer, copy machine, etc. The employee must frequently move equipment weighing up to 50 pounds.

While performing the duties of this job, the employee is regularly required to …

0-24% 25-49% 50-74% 75-100% 0-24% 25-49% 50-74% 75-100%
Lifting/Carrying Twisting/Turning
Under 10 lbs Reach over shoulder
11-20 lbs Reach over head
21-50 lbs Reach outward
51-100 lbs Climb
Over 100 lbs Crawl
Pushing/Pulling Squat
Under 10 lbs Sit
11-20 lbs Walk-Normal Surfaces
21-50 lbs Walk-Uneven Surfaces
51-100 lbs Walk-Slippery Surfaces
Over 100 lbs Stand
Automatic Trans Other
Standard Trans Keyboard/Ten Key
Fingering (fine dexterity)
Handling (grasping, holding)
Ascending Stairs
Descending Stairs

Position Summary Acknowledgement

I have received, reviewed and fully understand this position summary. I further understand that I am responsible for the satisfactory execution of the essential functions described therein, under any and all conditions as described. The list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary. The work environment characteristics and physical requirements described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



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